Professional and Business Tasks in Timeline

Timeline view provides a great overview of the duration and composition of all the tasks and task lists within your workspace. Tasks in Timeline are color coded to indicate various task statuses, allowing you to visualize the progress of your projects at a glance.

  • Active tasks are blue
  • Overdue tasks are red
  • Resolved tasks are green

  • Only tasks with defined start and end dates appear in Timeline
  • Private tasks are not visible in Timeline
  • Repeating tasks are not visible in Timeline
  • Urgent tasks are marked by an exclamation icon in the task list
  • Task lists are divided by purple bars
  • You can show or hide resolved tasks under Options
  • Start dates and due dates can be modified by dragging the handles on either side
  • You can create task dependencies in Timeline
  • You can print the Timeline by clicking on the Export tab — the entire chart is not printed, but rather what is shown on the screen
  • You cannot see all of your workspaces simultaneously in the Timeline

Task lists
The length of the task list bar is determined by the duration of its tasks. The shading indicates the overall progress of the task list.

To collapse or expand a task list in Timeline, click on the task list in the left menu. When the task lists are collapsed, the purple task list bar is visible, providing a high-level overview of the progress and duration of the task lists.

Order of tasks in Timeline
The order of tasks on Timeline is automatically determined:

  • Task lists are ordered by the earliest task start date
  • Tasks are ordered by the earliest start date under their respective task list
  • Any alterations to start dates will change the order of tasks and task lists

Start and due dates
You can alter the start and due date of a task in Timeline by clicking and dragging the ends of the taskbar. You can also move the entire taskbar by clicking and dragging from the center of the taskbar. Note that tasks without a due date do not appear in Timeline. Altering the duration of the earliest task in a task list may cause the task list order to automatically change.

Multiple assignee tasks on Timeline
If you have a task that has multiple assignees, it will show up in the Timeline with the avatar of the first assignee. It will also have a small green icon indicating multiple assignees. You need to click on the task to view other assignees.

Tasks in Timeline (Gantt Chart)

An important part of project management is the ability to have different tasks running concurrently. A lot of the time, tasks are dependent on the completion of others. This is where creating task dependencies in Timeline is useful.

You can only create hard, finish-to-start dependencies in Redbooth. Changing the end date of a parent task will not change the start date of the dependent task.

  1. Hover over the desired task in Timeline view.
  2. Click on the orange dot that appears to the right of the taskbar.
  3. Drag and drop the orange dot on the task you want to make dependent.
  4. The dependency will be represented by a black line.

Creating Task Dependencies in Timeline (Gantt Chart)

  • You can only create a dependent task if the start date is the same day or later
  • You can only create dependencies between tasks in the same workspace
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